Committee Meetings and Advancing to Candidacy

Mandatory meetings with your committee members differs with concentration area. Please see the table below to determine when your committee meetings should be scheduled.  

Notify the BISI Office ( anytime you've scheduled a meeting so that the appropriate paperwork can be prepared.  Print an unofficial copy of your transcripts and pick up your folder prior to each meeting.

Each year, all students must submit yearly Student Activity Reports and meet with their research mentor/committees to discuss their progress. 

Printable document with committee meeting requirements. 



Year 1 - Semester 1: First Committee Meeting

  • Within first 2 weeks 
  • Includes advisor and senior doctoral student
  • Objective: Review your academic background, develop curriculum, including an appropriate statistics course. 

Year 1 - Semester 2: Second Committee Meeting 

  • End of 2nd semester
  • Notify BISI Office once meeting is scheduled to arrange pick up of paperwork and file.
  • Includes advisor, senior doctoral student, two additional faculty members
  • Objective: Review background for research proposal, develop a research plan

Year 2: Preliminary Meeting 

  • During 4th semester (BEES), 5th semester (PSYS)
  • BISI Office can assist with room reservations.
  • The BISI Office must be notified 2 weeks before the meeting in order to prepare your paperwork for pick up.
  • Includes full committee (Dean's Rep attendance is optional, but suggested) 
  • See committee composition requirements here .  Once you've finalized your committee, please notify the BISI Office at
  • Preliminary meeting guidelines can be found here

Year 3: Qualifying Exam 

  • Must be completed by the end of the 5th (BEES) or 6th (PSYS) semester 

Year 1 - Semester 1

  • Meet with Concentration Area Director and Graduate Program Committee.  
  • CA Director acts as advisor until one is selected
  • Objective: Help with coursework selection and choose rotation mentors
  • All students do 3 rotations during Fall (2) and Winter (1) terms 

Year 1 - Semester 2

  • Advisor must be chosen prior to the end of the second semester
  • Must meet with advisory committee within 9  months of choosing advisor
  • Notify the BISI Office ( when your committee is finalized.

Year 2

  • Committee must be determined by the 4th semester. Committee guidelines can be found here.

Year 3: Preliminary Meeting and Qualifying Exam 

  • Preliminary meeting: During 5th semester
  • Qualifying Exam: Must be completed by the end the 6th semester

All MOCB and CBBG students must meet yearly with their advisory committee members to review their progress.  

General information on preliminary meeting and qualifying exam protocols:

  • To read the Official Preliminary Meeting and Qualifying Exam Policy and Procedure document
  • BISI Office can assist with room reservations
  • Students must notify the BISI Office ( when planning committee meetings at least 2 weeks in advance. The Office will have all necessary paperwork and the student file ready for pick up on the day of the meeting. 
  • Includes full committee (Dean's Rep attendance is optional, but suggested) 
  • See committee composition requirements here .  
  • The general meeting guidelines and overview can be found here